Software and Services

Leave management can be a frustrating process, hampered by form-filling, and by having to wait as hard copies get held up in the internal hierarchy of approval.
Zircadian’s new e-Leave solution eliminates the challenges of applying for and approving leave, and the associated paper trail.

The e-Leave module automatically calculates consultant entitlements, outstanding leave and carry‑overs from previous years. Consultants can request leave electronically. Clinical leads (managers) can then check leave requests against existing staffing levels and planned activities before deciding to authorise.
The e-Leave system highlights leave requests with insufficient notice, and integrates with the job planning module to clearly show which activities will be cancelled or delayed due to leave being taken.

Benefits

• Increased flexibility for doctors

• Enhanced reporting capabilities

• Better management of clinical activity

• Integration with job planning and rostering

• Consistent and transparent approach to leave

Features

• Electronic leave requests

• Electronic approval/rejection of leave

• Electronic cancellations of previously booked leave

• Delegation of leave requests and approvals

• Overall calendar view of all booked leave

• Tracking of individual leave entitlements by leave year

• Audit history of who applied for leave, who approved it and when

• Automatic calculation of leave entitlements based on date of joining

• Automatic notification to HR when leave is approved or cancelled

• Automatic checks for leave requests which have insufficient notice

• The following types of leave covered: annual, sick, study, special, paternity, maternity, and unpaid

• Days in lieu and carry overs from previous period

• Integration with the forthcoming consultant activity e-Roster module to show which activities will be affected by authorising leave

• Calculation of Bradford scores to measure staff absenteeism